Many of you will be familiar with Zoom by now and this is the platform we will be using for Sentient Performativities.
Zoom Events works slightly different than normal. Instead of receiving a link to go into an individual session, you will receive a link that will take you into the lobby for the event. Think of this as, well, the lobby from which you can access all the other spaces. You will be able to see the whole programme listed out and to bookmark particular events to create your own personal listing/diary for the event.
Even if you are attending in person you may still need to access the Zoom version of the event if you are signed up for online workshops. When that is the case, find your own space and use your own computer to access the workshop.
If you attending a ‘hybrid’ session however – that’s when a presenter is presenting from a remote location – you will just be sitting in a studio space with everyone else.
All workshops are Zoom meetings. These are the familiar meetings you are most likely to have used before. Most other sessions are webinars where you will only see the presenters but not the audience and you can ask questions through the Q&A window.
If you are a remote presenter we will send you a link to the backstage area for your session. Please go there 15 minutes before your segment starts. A ‘segment’ is usually one and a half hours long. So, for example if your presentation is at 10.00 – 10.30, the segment is from 09.30 – 11.00 and you will need to join us at 09.15.
The essential thing to know is that the email you used for registration MUST be the same as the email you used to register for Zoom. If they are not you will not be able to access any events unless you let us know. What we need to know is your name (under which you are registered) and your ZOOM email.
You will receive an email asking you to register which looks like this.
To find the link to the lobby, select ‘Zoom link’ under the ‘for Delegates’ menu. That will take you to a page that looks like this.
You will need to agree to the Event Participant Terms of Use (these are Zoom terms which you will likely have agreed to previously), and that you agree to be recorded. If you are unable to tick either of these boxes you will not be able to participate in the event. Please contact us right away.
Once you have clicked ‘Confirm Registration’ you will then see a screen telling you that your registration is complete (that may wholly or partially look like the image below. The important item here is the ‘Join Lobby’ button which takes you into the event.
Just click on ‘Join Lobby’ and it will take you to the Zoom event. You will be asked to open the Zoom app and you will most likely you will be asked to login. You may even have to click ‘join lobby’ again. And if your Zoom app is not up to date it will begin the process of updating your Zoom app. The event requires the latest version of Zoom.
Once Zoom has created your Lobby it will look something like this and hopefully you will find it very easy to navigate.
Using Chat
In the Lobby there is a Chat window. A message sent in this window is seen by everyone in the Lobby so if you need HELP just send us a message in this chat and someone will get back to you as quickly as possible.
Each workshop ‘meeting’ has its own chat window that will be seen only by people in the workshop.
Other sessions that are Webinars instead have a Q&A tab where you can ask questions or ‘like’ a question which basically means ‘I have the same question’. A moderator working behind the scenes will be monitoring the chat. If you are in person in the session then instead you can just raise your hand if you want to ask a question.